Seating Plans

Take a Seat, We'll Plan This Together

Weddings are joyous occasions, full of love and celebration. But for many couples, the planning process can be a bit overwhelming, especially when it comes to seating chart arrangements! Here is a guide to take you through the ins and outs of seating chart planning for weddings!


Who should sit where?  How do you avoid awkward pairings? 

It’s important to remember that there’s no right or wrong way to seat your guests. Some couples prefer to assign seating, while others opt for a more laid-back approach with open seating. If your families have met lots of times then a casual approach is fine. If your families aren’t already one big happy family – or maybe there are some family members that don’t even get along – then with some pre-planning, it is easy to alleviate awkward situations.

If you do choose to assign seats, the first step is to decide on the seating arrangement. Traditionally, the wedding couple sit at a head table with the bridal party, but feel free to throw tradition out the window and do what feels right for you. You can opt for a sweetheart table for just the two of you, or even mix things up with a table that includes close family members or friends.

Once you’ve decided on the arrangement, it’s time to start filling in the rest of the seats. It can be tempting to try to please everyone and avoid any potential drama, but trust us when we say that’s impossible. There will always be some guests who don’t get along, or who have different preferences when it comes to seating. The best approach is to prioritise the people who are most important to you and your partner, and then work from there.

When it comes to the actual seating chart, there are a few different approaches you can take. Arranging your seating chart by table is more traditional and can help create a cohesive group dynamic, while organising it alphabetically can be more practical for larger weddings. 

If you have long tables, creating a map-style seating chart can be a great way to make it easier for guests to find their seats without having to walk around the entire table. You can create a map that shows each guest where on the table they are seated. Then, a place card on the table to indicate their seat. Whatever method you choose, make sure to keep things organized and easy to read. You don’t want your guests to have to squint and strain to find their names.

Place cards are an important element of any seating chart, as they help guests easily find their assigned seats and avoid confusion or awkwardness. Place cards can be as simple or as elaborate as you like, depending on your wedding style and budget. They can be personalized with guests’ names and menu and can be designed to match your wedding theme or color scheme. Place cards can also serve as a keepsake for guests to take home as a reminder of your special day!

As you’re filling in the names, try to think about who might enjoy sitting together. This could be based on common interests, age groups, or even job titles. It’s also important to consider any dietary restrictions or accessibility needs when assigning seats. If you’re unsure about where to place certain guests, don’t be afraid to ask them for their preferences.

One fun option is to come up with creative table names instead of numbers. This could be based on places you’ve travelled together, your favourite movies, or even different types of flowers. It’s a small touch, but it can make your wedding feel more personalised and unique.

Finally, remember that your seating chart doesn’t have to be set in stone. If you realize that two guests aren’t getting along or that a certain table is too crowded, don’t be afraid to make changes on the fly. Your guests will appreciate your flexibility and understanding.

Seating chart planning for weddings can be stressful, but it doesn’t have to be. Keep things lighthearted and remember that the most important thing is to enjoy your big day with the people you love. Happy planning!

Ideas for seating plans from Style my day

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